The Entity Application is for entities and private schools wishing to participate in the VECHS Program. Upon submission of this form, FDLE will review your application and determine eligibility to participate in the program. To shorten application processing time, please utilize the fillable form with typed text and/or electronic signature.

Entity Application

The VECHS User Agreement is a contract between a qualified entity (user) and FDLE regarding the obligations of both parties. This will be required for all qualified entities participating in the VECHS Program. This form will be provided by FDLE staff as required.

The VECHS Handbook will be provided if approved for the program and will include valuable information for participating in VECHS. The Acknowledgement Form is to be completed and returned to FDLE after reviewing this packet. This form will be provided by FDLE staff as required.

Federal Bureau of Investigation (FBI) Forms

The FBI requires the VECHS Waiver Agreement and Statement Form, the Privacy Act Statement and the Noncriminal Justice Applicant’s Privacy Rights form to be provided to each applicant, prior to the time they are fingerprinted.

Your organization is responsible for securely storing these forms and for having them readily available for FBI and FDLE audits. These documents will not be stored by FDLE, the Clearinghouse, or the LiveScan Provider.

Again, to satisfy FBI requirements, you will need to continue providing each applicant a copy of the Privacy Act Statement and Privacy Rights document in writing prior to or at the time of fingerprinting. Each applicant must also sign VECHS Waiver Agreement and Statement Form before submitting their fingerprints (original to be retained by the entity; do not remit a copy to FDLE).

1. FDLE recommends you make this a part of your application/hiring process.
2. This must be an auditable process and incorporated into agency policy.
3. The documents must be provided in writing, either physically or electronically to each applicant. The documents cannot be posted for the applicants to read.
4. You may not pass this responsibility to the LiveScan provider capturing the applicant’s fingerprints.
5. To support these requirements within agency policy, please refer to the Agency Privacy Requirements for Noncriminal Justice Applicants document to ensure your agency maintains compliance with federal regulations which pertain to applicant privacy requirements.

If an applicant’s fingerprints are rejected based on image quality for two separate sets of fingerprints, the entity may submit a CJIS Biographic Verification if the rejection message indicates a candidate(s) was found. Be sure to read the instructions thoroughly before completing the CJIS Biographical Verification Request Form. Once the form has been filled out, email the completed form to CJISBioVerify@fbi.gov. Results will be emailed to the requesting agency.

• CJIS Biographic Verification Request Instructions
• CJIS Biographic Verification Request Form

The VECHS Dissemination Log is for documenting the dissemination of results to another party, approved by FDLE, including providing results to the individual the criminal history record check was performed on.

VECHS Dissemination Log

VECHS Account Update Form is used for any contact information updates the qualified entity needs to make after acceptance into the program.

VECHS Account Update Form

The VECHS Closure Form is used by any currently qualified entity that wishes to close its VECHS account(s). Closure may be required if the entity no longer qualifies for the program or no longer wishes to participate. Submitting this form authorizes the Florida Department of Law Enforcement to delete any fingerprints your organization currently has retained in FALCON and does not waive or remove any outstanding invoices, fees, or other financial obligations.

VECHS Closure Form

Agency Contact Form - VECHS